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Murray Edwards College
University of Cambridge

Annex F

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Annex F: Arrangements for events hosted by the college but sponsored by external parties involving persons less than 18 years of age or adults at risk

This guidance should be read in conjunction with the College’s Safeguarding Policy.

Under the College’s standard terms and conditions for events organised by external parties, principal responsibility for the safety and welfare of young and adults at risk remains with external party but the college aims to support and promote that safety and welfare.

Due Diligence
Before acceptance of summer schools or events with prisons, hospitals or other regulated institutions, the college will seek evidence that external organisers have addressed their safeguarding responsibilities adequately. This may extend to obtaining copies of their own policies and procedures.

The college requires adult to children supervision levels as follows (adult to child ration recommended by NSPCC):



13 -18


In no circumstances does the college accept groups of children aged less than 11 years.  Where a client has mixed age group students the supervision level should be appropriate to the number of students in each age range and rounded up.  There will be a minimum of two adults at all times.

The College separates accommodation by gender with an appropriate level of same sex supervision available as far as possible unless otherwise reasonably directed by the client. The College endeavours to house students on floors or staircases which are private to individual client groups where numbers and the building configuration permit. Where this is not entirely achievable we use supervisors’ accommodation and the building features to provide notional and physical separation.

In relevant areas the College will keep otherwise available rooms unoccupied to achieve segregation where necessary at no additional charge to the client.

Procedures for protection of and by College staff
Maintenance requests and the servicing of rooms will be carried out between 8.30am-11.30am Monday to Friday and the client is required to ensure that young persons or adults at risk are either temporarily vacated from the relevant room or that college staff are appropriately supervised. College staff will be provided with training on appropriate behaviour for protection of themselves and protection of children, young people and adults at risk, in particular, Porters, Maintenance and Housekeeping.  All Porters and Admissions staff are DBS checked.