How we use your personal information
-- users of the New Hall Art Collection website
This statement explains how Murray Edwards College (“we” and “our”) handles and uses information we collect when you visit the New Hall Art Collection website – www.art.newhall.cam.ac.uk.
Where you engage with the College for another purpose (e.g. as a prospective or current student, as a previous student, as a member of the College or as a visitor to the College), there are other data protection statements to explain our management of your personal information – please see: https://www.murrayedwards.cam.ac.uk/about/policies-and-procedures/college-policies-and-procedures/gdpr
The controller for your personal information is Murray Edwards College, New Hall, Huntingdon Road, CB3 0DF. The person responsible for data protection at the time of issue, and the person who is responsible for monitoring compliance with relevant legislation in relation to the protection of personal information, is the Bursar, Rob Hopwood, firstname.lastname@example.org
The legal basis for processing your personal data is that it is necessary for the purposes of our legitimate interests, where we have concluded that our interests do not impact inappropriately on your fundamental rights and freedoms. You may ask us to explain our rationale at any time.
What do we use your information for?
We collect and process your personal information for operating and improving our webpages, analysing their use and ensuring the security of our websites. We also collect information to send you news and information about the New Hall Art Collection, when you sign up online to our mailing list.
We use Google Analytics to collect standard internet log information and details of your visitor behaviour patterns. We do this to find out, for example, the number of visitors to each page of our website. More information is available at:
We also collect the request made by your browser to the server hosting the website which includes the IP address, the date and time of connection and the page you ask for. We use this information to ensure the security of our websites and we store it for 7 days. We may use and disclose it as necessary in the event of a security concern or incident. For more technical details, please see:
If you have concerns or queries about any of the above, please contact us at the address given above.
How do we protect your information?
Data retained by the College is kept on secure servers and shared only with staff who are directly involved with the running of the New Hall Art Collection. Account data as described above is held for a period of seven years from creation and then permanently deleted.
Do we disclose any information to outside parties?
We do not sell, trade, or otherwise transfer to outside parties your personal information. This does not include trusted third parties who assist us as noted above in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.
We share your email address with Mailchimp when you sign up for the New Hall Art Collection newsletter. Their data protection statement can be accessed at:
In addition, we use Eventbrite as a booking system for Art Collection events. Their data protection statement can be accessed at:
You have the right: to ask us for access to, rectification or erasure of your information; to restrict processing (pending correction or deletion); to object to communications or direct marketing; and to ask for the transfer of your information electronically to a third party (data portability). Some of these rights are not automatic, and we reserve the right to discuss with you why we might not comply with a request from you to exercise them.
You retain the right at all times to lodge a complaint about our management of your personal information with the Information Commissioner’s Office at https://ico.org.uk/concerns/
Last updated: May 2018
Sarah Greaves, College Administrator