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Murray Edwards College
University of Cambridge

Meal Booking

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Welcome to Murray Edwards College's Meal Booking System Guide. You must be logged in via Raven to use the system, which is available on this page.

When you log in to the Meal Booking System you will see the Home Page. This page displays information about the service including downtimes and nut allergy information.

To make a meal booking, click on the Go to Meal Booking button.

Meal Booking page

This page displays the date, time and types of meals available over a set period. Spaces indicates the number of places currently available for each meal. Guests Allowed indicates the number of guests a Member may book in for a meal. My Bookings displays the number of meals that you have booked on each day (including guests, if appropriate).

Setting Your Meal Preferences (Fellows only)

If you have allergies or intolerances, are vegetarian or vegan, or even if you have no such requirements, the system provides the facility to set up your standard meal requests. E.G. Fellows lunch and a normal meal, or Staff lunch and a vegan meal (a special dietary requirement). By using this facility and setting up your preferred meal type, booking a meal can be reduced to the click of a single button on the Meal Booking page. The instructions below are for booking lunch:

  • Click on the button labelled Change My Normal Meals
  • From the Lunch section click on the first drop-down box and select the meal that you will be attending, i.e. Fellows lunch or Staff lunch
  • If you know that you will regularly eat lunch on a set day or days click in the box alongside the corresponding day(s)
  • From the second drop-down box select your preferred meal type - Normal if you have no meal preferences, or Special if you do
  • From the Special Dietary Requirements section click on the drop-down box and select your meal preference, e.g. Gluten free or Vegetarian
  • If you have a combination of requirements, e.g. Gluten and lactose free or Vegan and nut free, enter this in the box below the drop-down list
  • Click the Submit button to confirm your selections
  • You will be returned to the Meal Booking page
  • Click the browser reload button (Ctrl R) to make the Block Book My Meals button appear

Booking a Meal

Meals can be booked in one of two ways:

Block Booking Meals (Fellows only)

If you have set your meal preferences (see instructions above), and have indicated on which days you want to eat:

  • Click the Block Book My Meals button to automatically book yourself in for a meal across all of the available dates on-screen
  • The number of meals that you have booked for that day (including guest bookings, if appropriate (see Booking a Guest below)) will appear under the heading My Bookings

Book Meals Per Day (Fellows only)

With meal preferences set:

  • Click the Book button for each meal that you want to attend

Without meal preferences set

  • Click the Book button for the meal that you want to attend
  • From the Available Meals drop-down box select Normal if you have no special dietary requirements, or Special if you do
  • From the Special Dietary Requirements section click on the drop-down box and select your meal preference, E.G. Gluten free or Vegetarian
  • If you have a combination of requirements, E.G. Gluten and lactose free or Vegan and nut free, enter this in the box labelled Extra Information
  • Click the Book button
  • The number of meals that you have booked for that day (including guest bookings, if appropriate (see Booking a Guest below)) will appear under the heading My Booking.
If you have requested a meal with special dietary requirements, please make yourself known to the cafeteria staff when you collect your meal.

Cancelling a Meal Booking

A College member's meal booking cannot be cancelled if they have guests booked in for the same meal. Please cancel all guest bookings first.

  • Find the meal that you can no longer attend
  • Click the Cancel button
  • The number of meals booked for that day, under the heading My Bookings, will return to zero

Booking a Guest

Guests may be brought to certain meals; the number of guests that an individual may bring is indicated in the column titled Guests Allowed on the Meal Booking page. To book a guest or guests:

  • Book yourself in for the meal
  • Once you are booked in for the meal the Book button is relabelled Guest - click the Guest button
  • From the Available Meals drop-down box select Normal if your guest has no special dietary requirements, or Special if they do
  • From the Special Dietary Requirements section click on the drop-down box and select their meal preference, E.G. Gluten free or Vegetarian
  • If they have a combination of requirements, E.G. Gluten and lactose free or Vegan and nut free, enter this in the box labelled Extra Information
  • Enter your guest's name in the box to ensure the correct meal is allocated to the correct individual
  • If you are a Fellow and your guest is a College Guest, tick the College Hospitality box
  • Click the Book button
  • Repeat the instructions above for each guest
  • Once the maximum number of guests has been booked, the Guest button will disappear

Cancelling/Amending a Guest Booking

If your guest is no longer able to attend or wants to amend their meal requirements:

  • Find the meal booking that you want to amend
  • Click on the Change button
  • The Booked Meals page displays your meal booking first and each of your guests, by name, beneath
  • To cancel a guest's booking, click the Cancel button alongside their name - their entry will disappear
  • To amend a guest's booking, click the Change button alongside their name, enter their meal preferences and click the Book button - the amendments will appear on the list
  • Check the list to ensure that the changes have been made
  • Once the cancellations/amendments are complete click the Return to Meal Booking button

Viewing your balance

  • From the Meal Booking page, click on the Transaction History button
  • Current Balances is displayed beneath the buttons at the top of the screen

Viewing your Transaction History

  • From the Meal Booking page, click on the Transaction History button
  • Use the Date From: and the Date To: buttons to select the time period that you are interested in
  • Click on the Get Transactions button
  • The date, time, description and cost of the items purchased will be listed

Advance meal bookings (Fellows only)

Meals can be booked up to 14 days in advance. If you have any queries, please contact the Catering Team.

    Meal Category Booking Deadline Cancellation Deadline
    Lunch Fellows/Dining Rights 10:00 on the day 10:00 on the day
    Dinner Fellows/Dining Rights 14:00 on the day 14:00 on the day
    Formal/Super Hall

    Fellows/Dining Rights

    14:00 Monday for Tuesday

    14:00 Thursday for Friday

    14:00 Monday for Tuesday

    14:00 Thursday for Friday

    Students

    23:59 Sunday for Tuesday

    23:59 Wednesday for Friday

    23:59 Sunday for Tuesday

    23:59 Wednesday for Friday

    Special Meals

    e.g. Halfway Dinner

    Fellows/Dining Rights 7 days prior to the event (i.e. last booking day is Friday for an event the following Friday) 3 days prior to the event (i.e. last cancellation day is Friday for an event the following Monday
    Students By Fellows invitation only