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Murray Edwards College
University of Cambridge

IT Strategy - Fellows Computers

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Fellows Computing Policy

This is the college policy for the provision of IT facilities to fellows.

Desktop computing - no admin access (i.e. teaching only)

Replacement

5 year cycle or obsolescence if earlier

Default hardware to be provided:

A Windows 7 desktop machine up to a cost of £650 purchased by the IT manager through best price University procurement channel, or an XP machine reconditioned as a netbook (cost < £100). Screen up to 19"

Mac policy

Requests for desktop Macs will be entertained only if there is a significant reason. The budget will only be extended only if the life cycle is extended.

Ownership

All hardware remains the property of the college

Default software to be provided:

In the case of a Windows 7 machine:

Windows 7 applications (Internet Explorer etc)

Access to the University managed cluster system for file storage

Firefox (browser)

Thunderbird (email)

Other software may be installed at the fellow’s cost and maintenance risk/effort

Mac policy

The college will fund the provision of MS Office for Mac only up to the college’s cost of an MS Office for Windows licence under the University purchase arrangements for installation on college-owned hardware (currently up to £60).

Support policy

Support for PCs and standard software is provided

Support for Macs products provided on a best efforts basis only

Laptop computing – no admin access (i.e. teaching only)

If a new fellow requires a laptop for teaching purposes, or a current desktop reaches replacement or obsolescence, the college will provide a laptop allowance of £600 (recognising the likely shorter life cycle of laptops).

Requests for Macs will be entertained only if there is a significant reason. The budget will only be extended if the life cycle is extended. In general only lowest specification Macs will be approved.

As a laptop already has a screen, separate screens for use in college will only be provided if there are unallocated screens which may be recalled if they needed for a desktop.

The college will fund MS Office for Windows, currently up to £60. The college will fund the provision of MS Office for Mac only up to the college’s cost of an MS Office for Windows licence.

Desktop computing with admin access

As for desktop computing without admin access, with additional security features as provided for admin staff.

Laptop computing with admin access

The following is to be confirmed or updated as necessary following a trial currently being conducted:

 

Availability under policy

With support for business case and approval from the bursar

Replacement

5 year cycle or obsolescence if earlier

Default hardware to be provided:

A Windows 7 or Windows 8 laptop machine up to a cost of £790 selected by IT manager and purchased through best price University procurement channel

No guaranteed screen provision, although surplus unused college screens can be allocated for use in the fellow’s office unless needed for a desktop.

Mac policy

Requests for desktop Macs will be entertained only if there is a significant reason. The budget will only be extended if the life cycle is extended.

Ownership

All hardware remains the property of the college

Default software to be provided:

In the case of a Windows 7 or Windows 8 machine:

Windows applications (Internet Explorer etc)

Access to the University managed cluster system for file storage

Firefox (browser)

Thunderbird (email)

Bitlocker or equivalent encryption of data stored on hard-drive of machine

Default synchronisation of data on hard-drive with college’s administrative system

Other software may be installed with permission at the fellow’s cost and maintenance risk/effort

Mac policy

The college will fund the provision of MS Office for Mac only up to the college’s cost of an MS Office for Windows licence under the University purchase arrangements for installation on college-owned hardware (currently up to £60).

Support policy

Support for PCs and standard software is provided

Support for Macs products provided on a best efforts basis only

"Bring our own device" and wifi policy

The college encourages a "bring your own device" policy for fellows’ business that does not require access to college administrative systems, which must use a college provided device.

Connectivity

By Ethernet cable in each office, pending future roll-out or development of wireless network.

Software available

On request the college will reimburse the cost of a subscription to the latest version of MS Office for business use but no more frequently than every three years.

Support policy

Support for PCs and standard software is provided (MS Office, Windows 7 or Windows 8 applications, Firefox, Thunderbird)

Support for Macs products provided on a best efforts basis only

Tablets

Tablets without Ethernet capabilities are not be supported because of the expense of providing comprehensive wifi coverage in the college.

Special computing requirements

Specialist requirements arising from academic work this should be applied for via departmental budgets.

Printing policy

Printing is provided to a photocopier in the college office services room, with local printers only being provided with authorisation of the bursar.