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Webserver Privacy Policy

General

This policy explains what information we gather when you visit sites on our webserver, and explains how that information is used.

It is important for you to appreciate that the sites provide extensive links to other independent sites, both within the College and University and elsewhere. This policy applies only to direct accesses to sites on our server - URLs whose server name ends murrayedwards.cam.ac.uk, eg. www.murrayedwards.cam.ac.uk or newhall.cam.ac.uk, e.g.www-art.newhall.cam.ac.uk. You will need to consult the appropriate information on other sites for information on their policies. Sites of external bodies hosted on the server may have their own privacy policies.

Any changes to this privacy policy will be posted on this page.

Data collected

In common with most websites, this site automatically logs certain information about every request made of it (see below for more details). This information is used for system administration, for bug tracking, and may be used for producing usage statistics. The logged information may be kept indefinitely.

Relevant subsets of this data may be passed to computer security teams as part of investigations of computer misuse involving this site or other computing equipment in the College or University. Data may be passed to the administrators of other computer systems to enable investigation of problems accessing this site or of system misconfigurations. Data may incidentally be included in information passed to contractors and computer maintenance organisations working for the University, in which case it will be covered by appropriate non-disclosure agreements. Otherwise the logged information is not passed to any third party except if required by law. Summary statistics are extracted from this data and some of these may be made publicly available, but those that are do not include information from which individuals could be identified.

[You should appreciate that a log is a record of what a server sees, not necessarily what was initially sent. If a request is sent via a proxy the log file will show the proxy's address. If someone has forged your address the log file will show your address.]

A number of fill-in forms are provided on this site. The pages containing these forms include information on how data submited on them will be processed and used.

For authentication of access to confidential information, site sometimes make use of Raven, the University of Cambridge's central web authentication service, whose privacy policy is at http://raven.cam.ac.uk/privacy.html

This site runs Google Analytics, which uses cookies for tracking visitors to the site. This is to gain more complete data on site use and will support ongoing web page development. If you agree that Google Analytics can share your data here are full details of what may happen to it - http://www.google.com/support/analytics/bin/static.py?page=troubleshooter.cs&problem=gatsc&selected=a11_a11h2_a11h2t1&ctx=gatsc_a11_a11h2_a11h2t1_87515.

Logged data

The following data is automatically logged for each request:

  • The name or network address of the computer making the request. Note that under some (but not all) circumstances it may be possible to infer from this the identity of the person making the request. Note also that the data recorded may be that of a web proxy rather than that of the originating client
  • The date and time of connection
  • The HTTP request, which contains the identification of the document requested
  • The status code of the request (success or failure etc.)
  • The number of data bytes sent in response
  • The contents of the HTTP Referrer header supplied by the browser
  • The content of the HTTP User-Agent header supplied by the browser

Logging of additional data may be enabled temporarily from time to time for specific purposes. In addition, the computers on which the website is hosted keep records of attempts (authorised and unauthorised) to use them for purposes other than access to the cache. This data typically includes the date and time of the attempt, the service to which access was attempted, the name or network address of the computer making the connection, and may include details of what was done or was attempted to be done.

Access to personal data

For the purpose of the UK Data Protection Act 1998, the 'Data Controller' for the processing of data collected by this site is the President, Fellows and Scholars of Murray Edwards College in the University of Cambridge, and the point of contact for subject access requests is the College Data Protection Officer (The Bursar, Murray Edwards College, Huntingdon Road, Cambridge CB3 0DF; e-mail: data-protection@murrayedwards.cam.ac.uk).

The College is also Data Controller in respect of any personal data served as content by this site.